蜜桃传媒

When to Use:

•  For collaboration between people both inside and outside of UB
• When you need a shared workspace for conversations, files, and calendar events
• Ideal for project teams, departments, or any group that needs to work together on a regular basis

Features:

• Group email, shared calendar, SharePoint site, OneNote notebook, and a Planner workspace
• Can be connected to Microsoft Teams for additional functionality
• Adding people is simple and can be done through Outlook and OWA without intervention from IT node support

Additional Notes and Limitations:

• Mail sent to a M365 Group email address is sent to one address but delivered to all member mailboxes
• Microsoft 365 groups cannot be added to other Microsoft 365 groups, so user lists may need to be maintained in multiple locations

When to Use:

• For real-time collaboration between people both inside and outside of UB
• Supports channels for organizing conversations by topic or project

Features:

• Includes chat, video conferencing, file sharing, and integration with other Microsoft 365 apps
• Shared channels allow for collaboration spaces where you can invite people who are not in the team

Additional Notes and Limitations:

• Requires a license; volunteers and some other appointment types are not licensed for Teams by default
• Guests and external users cannot be added to shared channels

When to Use:

• When you need to send emails to a large group of people regularly to internal and external email addresses
• Ideal for newsletters, announcements, and discussion groups

Features:

• Highly customizable; can be configured to allow or restrict who can send messages to the list
• Allows for easy management of subscribers via the Listserv interface and email commands
• Archives of past messages
• Listserv lists can be added to other lists

Additional Notes and Limitations:

• Mail sent to a Listserv email address is sent to one address but delivered to all subscribers of the list
• ·Listserv list email addresses have a specific format that includes a -LIST suffix and an @listserv.buffalo.edu address

When to Use:

• For sending email notifications to a group of people within UB
• Simple email distribution without additional collaboration tools

Features:

• Mail enabled security groups can also be used for providing access to resources

Additional Notes and Limitations:

• Mail sent to a mail enabled group’s address is sent to one address but delivered to all group members
• External email addresses can be added to distribution groups, however a contact object must be created in Active Directory by an owner’s node support and the UBIT EIS DMVC team must mail enable it
• Departmental IT staff manage membership via Active Directory Users and Computers
• Mail enabled distribution groups cannot be used for providing access to resources

When to Use:

• When multiple people need access to the same mailbox
• Allows multiple users to read and send emails from a common mailbox that has a custom “vanity” SMTP address
• Includes a shared calendar for scheduling and coordination

Additional Notes and Limitations:

• People cannot log into a shared mailbox account and the corresponding AD object is disabled

When to use:

• When multiple people need access to the same mailbox, AND the account is used for another purpose besides email that requires a user to log in using that account
  • Example: Zoom access
• Allows multiple people to read and send emails from a common mailbox that has a custom "vanity" SMTP address

Additional Notes:

• For compliance and security purposes, user mailbox accounts will need to be enrolled in Duo

When to use:

• When you require a way to reserve and manage the availability and booking of physical spaces like conference rooms, or equipment like projectors, laptops, or cars

Additional Notes:

• People can book these resources through Outlook by including the room or equipment mailbox in meeting requests

When to Use:

• For departmental file sharing, ensuring continuity of business operations
• When you need a centralized location for storing and managing documents
• Supports version control and access permissions

When to Use:

• For personal (non-departmental) file storage and sharing

Additional Notes:

• Each OneDrive eligible account has a 128GB quota. This can be increased upon request with appropriate justification, however for large quota needs, a SharePoint site is recommended
• OneDrive is associated with a user account. For departmental data that needs to persist, a SharePoint site is recommended

When to Use:

• For personal and departmental file storage and sharing
• For storing Cat I - III data
• For storing Cat I Restricted Data (requires a special account)

Additional Notes:

• Cloud based
• Each UBbox eligible account has a 128GB quota.